Legal Administrative Assistant – Estate Litigation

Legal Administrative Assistant – Estate Litigation

We are a boutique law firm in Vancouver, specializing in estate administration, trust and estate planning, tax planning, and estate/tax litigation. We are looking for a legal administrative assistant to join and work closely with our estate litigation team.

The successful candidate will be engaged in files with an understanding of the litigation process and will be a confident communicator, while maintaining confidential communications. An ability to collaborate with the team in person and remotely is essential.


  • preparation of routine correspondence and legal documents
  • file management, including: opening files, running conflict checks, filing and closing files
  • email and calendar management
  • maintaining a BF system
  • coordination of meetings, including: client meetings, examinations for discovery, mediation and trial dates
  • time entry, billing and following up on accounts receivables
  • uploading/downloading of electronic documents
  • management of incoming and outgoing mail
  • preparing expense reports
  • communication with clients

and other such responsibilities as required.

Attributes and Experience

  • takes a client-centric approach, with exceptional written and verbal communication skills
  • remarkable organizational skills
  • high degree of accuracy in work product with exceptional attention to detail
  • excellent technical and word processing skills
  • the ability to exercise sound judgement, discretion, confidentiality and handle a high level of responsibility
  • has the ability to remain calm under pressure
  • is a self-starter and a team player, who takes initiative and anticipates next steps
  • the ability to work both independently and as part of a team

The successful candidate will be a self-motivated individual with a positive and team-player attitude who seeks to exceed expectations.

This is a full-time, on-site, permanent position.

Benefits and Compensation

We offer a competitive salary, commensurate with qualifications and experience. We also offer a comprehensive healthcare benefits package as well as paid sick/personal time.

Please send your resume to Emma Trotter, Administrative Assistant,

Only those candidates shortlisted will be contacted.